Electronic Record Management System

One holistic system to manage paper records as well as digital records. Link up records in different mediums to provide full background on events and transactions/p>

KRIS automatically tracks each record’s retention period and prompts the admin when it is time to archive or dispose.

Designed to smoothly transit records to external archival mediums such as tapes and storage disks. Compatible with the standards of the National Archives of Singapore.

KRIS reads and support a wide variety of file formats and automatically generates a searchable PDF version of each record.

This ensures that records are readable even if the original software that authored it is obsolete.

No more hunting through folders—access all your documents in one central, user-friendly hub. Save time and eliminate frustration with a single, organized repository for all your records.

Crucial exchanges take place on email. They provide background and context for issues and events. Seamlessly file/retrieve emails directly from within Microsoft Outlook with our KRIS Outlook plugin. No more digging through inboxes—every critical email is stored where you need it, when you need it.

Find documents in seconds with our powerful universal search, which scans not only filenames but also the content within documents. Stop wasting time scrolling—get the exact information you need instantly.

Collaborate effortlessly with real-time editing. Multiple users can work on the same document simultaneously, with instant updates—whether in the office or remote, teamwork has never been smoother.

Control who can access specific documents with role-based access. Control access by seniority, department, project team etc. Assign different permission levels to employees, ensuring only authorized personnel can view, edit, or share sensitive files.
This minimizes security risks and prevents unauthorized access, helping organizations maintain confidentiality and compliance. Whether it’s financial reports, contracts, or client data, KRIS ensures the right people have the right access at all times.

KRIS Record Management System is designed to meet the highest security standards, providing robust protection for sensitive information.

Trusted by Singapore Government Agencies. Our systems has successfully withstand rigorous penetration tests required by SG government agencies for over 15 yeaars.

Data is encrypted both in transit and at rest, ensuring protection against cyber threats. With multi-layered security features and compliance with international best practices, KRIS gives you complete peace of mind that your data is safe.

Gain complete oversight of record activity with our built-in audit trails. Every action—whether viewing, editing, or downloading—is recorded, allowing organizations to track user interactions in real time. These detailed logs help with internal security monitoring, compliance reporting, and forensic investigations if needed. Reports can be easily exported, ensuring transparency and accountability in record management.

Meeting Singapore’s Personal Data Protection Act (PDPA) requirements is effortless with KRIS. Our system ensures that sensitive personal and corporate data is handled securely, preventing unauthorized access or leaks. Features like encryption, access controls, and audit logs help organizations stay compliant with local regulations. Used by the Singapore Government, KRIS provides the highest level of data protection, ensuring your organization meets legal and regulatory standards with ease.

All records uploaded to KRIS are encrypted and tamper-proof, ensuring their integrity and security. With this feature, your documents are legally admissible in court as evidence, offering peace of mind that your records are protected and reliable for any legal requirements.

Avoid the risk of leaking downloaded or printed confidential records. Reduce the clutter of having multiple downloaded files on your computer.

Ensure every completed workflow is properly documented without manual effort. KRIS automatically files records the moment a workflow is completed, maintaining a well-organized repository of finalized documents. This eliminates human error, ensures compliance with record-keeping policies, and saves valuable administrative time.

Never let an approval or task slip through the cracks. KRIS keeps processes moving smoothly by sending automated email notifications and reminders for pending actions. This reduces bottlenecks, ensures timely decision-making, and keeps your business operations running efficiently without unnecessary delays.

Speed up implementation with pre-built workflow templates designed for common business processes. Need something specific? Easily modify or create workflows tailored to your organization’s needs—whether for approvals, compliance checks, or document routing. KRIS helps businesses automate with flexibility, reducing manual tasks and improving operational efficiency.

Accelerate approvals processes with our secure, legally binding e-signatures. KRIS seamlessly integrates e-signatures into your document workflows, eliminating the need for physical signatures and paperwork. This not only speeds up decision-making but also ensures that all signatures are tracked, stored securely, and compliant with legal standards.

With KRIS e-signatures, you can sign documents from anywhere, on any device, at any time—whether in the office, at home, or on the go. This improves operational efficiency, enhances collaboration, and reduces the delays and errors typically associated with manual signatures. Plus, all signed documents are securely stored, reducing the risk of fraud and ensuring you have a reliable, tamper-proof record.

See the status of task progress and optimise on bottlenecks